The West Plains City Council met for a regular meeting at 7:00 p.m. on Monday, May 18, 2009 at West Plains City Hall Council Chambers, 1910 Holiday Lane with the following members present: Mayor Joe Paul Evans, Councilman Jack Pahlmann, Councilman Louis Citro, Councilman Jim Goss, and Councilman Bob Burtrum. City Administrator/Engineer Royce Fugate, P.E., City Clerk Mallory Prewett, Finance Director Dixie Williams, and City Attorney Charles Cantrell were also present.
PUBLIC HEARING
A. Recovery Act JAG
No comments made.
Public Hearing Adjourned
Mayor Evans established a quorum and called the meeting to order. City Attorney Charles Cantrell said the invocation and Councilman Citro led the Pledge of Allegiance.
The motion was made by Councilman Pahlmann and seconded by Councilman Citro to approve the minutes for the April 20, 2009 Regular Meeting. Motion passed unanimously.
III. CONSIDERATION
OF PAYROLL AND BILLS:
The motion was made by Councilman Burtrum and seconded by Councilman Goss to approve payment for the payrolls of April 24, 2009, May 8, 2009, and also bills for April 2009. Motion passed unanimously.
IV. READING OF BILLS:
A. Bill 4112 to become Ordinance 4112. First and Second Reading. An Ordinance accepting
the right-of-way for Emilee Drive in the Timbers Subdivision. The motion was
made by Councilman Citro and seconded by Councilman Goss to accept Bill 4112,
which becomes Ordinance 4112. Motion passed unanimously.
Aye Nay Not
Voting Not Present
Councilman Citro x
Councilman Pahlmann x
Mayor Evans x
Councilman Burtrum x
Councilman Goss x
Motion passed.
B. Bill 4113 to become Ordinance 4113. First and Second Reading. An Ordinance
amending the Redevelopment Plan #2 for a Redevelopment Area in the City of West
Plains, Missouri (The “City”) by adding an additional retail project to be
located in the Redevelopment area (The “Amended Plan”); confirming the costs to
be incurred and the incidental costs anticipated in reference to execution of
the amended plan; providing for the collection of tax increment allocation
payments for the purpose of providing a portion of the funds with which to pay
the cost of the project and authorizing the execution, delivery and performance
of an interlocal agreement with the South 160 Community Improvement District
for the development of the project and payment of the costs of such redevelopment
as they become due or provide for reimbursement of such approve cost advanced
by the developer. The motion was made by Councilman Citro and seconded by
Councilman Goss to accept Bill 4113, which becomes Ordinance 4113. Motion
passed unanimously.
Aye Nay Not
Voting Not Present
Councilman Citro x
Councilman Pahlmann x
Mayor Evans x
Councilman Burtrum
x
Councilman Goss x
Motion passed.
C. Bill 4114 to become Ordinance 4114.
First Reading. An Ordinance changing the Official Zoning Map of the City of
West Plains, Missouri and defining the boundaries of the area to be changed on
said Official Zoning Map by this Ordinance (1402 Kentucky Avenue, West Plains,
Missouri—Dr. James and Cynthia Thompson).
Dr. Thompson had a
PowerPoint and spoke on behalf of his rezone request. He stated he and his wife
want to rezone to C-1 and he feels like this address will provide convenient
medical services to the area and will be a great access to the hospital and
other nearby locations. His plan is to provide 17 parking spots and 5 parking
spots in the back for employees. His property meets all C-1 requirements.
Dustin Harrison showed the
Council the future map of the area where it is all rezoned as Commercial.
Jim Bohm, 1306 Kentucky
Avenue, questioned if there would be green space between the parking lot and
the road and if there would be a sidewalk for pedestrians. Dr. Thompson stated
he was up for suggestions, but reminded Mr. Bohm this was just a rezone
request, not a development plan.
Willard Schnurbush, West
Plains citizen, questioned why the property would be rezoned C-1 when it is
adjacent to C-2. He just wanted to make sure the City was properly rezoning the
property.
The motion was made by
Councilman Pahlmann and seconded by Councilman Burtrum to approve Bill 4114
first reading. Motion passed unanimously.
Aye Nay Not
Voting Not Present
Councilman Citro x
Councilman Pahlmann x
Mayor Evans x
Councilman Burtrum
x
Councilman Goss x
Motion
passed.
D. Bill 4115 to
become Ordinance 4115. First and Second Reading. An Ordinance amending the City
of West Plains Code of Ordinances adding Chapter 103, Section 103 1-35, titled
Mobile Homes.
Bruce Collins asked the
Council if this Ordinance would affect existing properties. Mayor Evans stated
that if the Planning Commission minutes read correctly, all current parks are
grandfathered in. Councilman Goss and Dustin Harrison stated that was true that
his park would be grandfathered in. Mr. Collins wanted to make sure that the
vacant land inside of his lot could be turned into spots for mobile homes if he
decided. He already has the water and sewer; he will just have to add electric.
The Council agreed that was fair that his park can expand as long as it is in
his current park boundaries. If he chooses to expand outside of what he has, he
will have to abide by the new Ordinance.
The motion was made by Councilman
Pahlmann and seconded by Councilman Burtrum to accept the Bill 4115, which
becomes Ordinance 4115. Motion passed unanimously.
Aye Nay Not
Voting Not Present
Councilman Citro x
Councilman Pahlmann x
Mayor Evans x
Councilman Burtrum
x
Councilman Goss x
Motion
passed.
E. Bill 888 to
become Resolution 888. A Resolution approving a contract with WM Financial
Strategies to act as a Financial Advisor for the purpose of preparing a rating
report to be submitted to Moody’s Investor Service with the intent of receiving
a rating of A3 or better and use this rating for possible bonding to receive
financing in the amount of 2.5 million to be used for improvements to the City
water supply.
This rating would be good
for five years. After the meeting with Joy Howard, she feels like our financial
strengths are strong. The motion was made by Councilman Goss and seconded by
Councilman Pahlmann to accept Bill 888, which becomes Resolution 888. Motion
passed unanimously.
F. Bill 889
to become Resolution 889. A Resolution authorizing an agreement by and between
the City of West Plains, Missouri and Davis, Lynn, & Moots, P.C. pertaining
to auditing services.
The motion was made by
Councilman Pahlmann and seconded by Councilman Citro to accept Bill 889, which
becomes Resolution 889. Motion passed unanimously.
G. Bill 890
to become Resolution 890. A Resolution of the City of West Plains, Missouri,
authorizing the Mayor to execute an agreement with the Greater West Plains Area
Chamber of Commerce for Economic Development, providing only three payments
unless tax revenue increases.
The motion was made by
Councilman Citro and seconded by Councilman Pahlmann to accept Bill 890, which
becomes Resolution 890. Motion passed
unanimously.
H. Bill 891
to become Resolution 891. A Resolution of the City of West Plains, Missouri
authorizing the Mayor to execute an agreement with Downtown West Plains, Inc.
for Economic Development, providing only three payments unless tax revenue
increases.
The motion was made by
Councilman Pahlmann and seconded by Councilman Citro to accept Bill 891, which
becomes Resolution 891. Motion passed unanimously.
VI. COUNCIL ACTION
A. Bid—Third Street and Washington Avenue
The motion was made by Councilman Pahlmann and seconded by Councilman Goss to accept the bid from Jeff Proffitt for $133,131.00. Motion passed unanimously.
|
|
Jeff Proffitt |
|
Third St. & Washington Ave. |
$133,131.00 |
B.
Bid—1 Ton Truck for Water Department
The motion was made by Councilman Pahlmann and seconded by Councilman Goss to accept the bid from Gem City of Quincy, IL for $33.979.00. Motion passed unanimously.
|
Quantity |
Gem City of Quincy, IL |
|
2008 Ford F-450 w/ Knapheide Body |
$33,979.00 |
C. Bid—Floor Scrubber for City Hall
The motion was made by Councilman Goss and seconded by Councilman Burtrum to accept the highest bid from C&S Cleaning of Jonesboro, AR for $4,649.29. Motion passed unanimously.
|
Item |
C&S Cleaning |
|
Floor Scrubber |
$4,649.29 |
D.
Bid—Platform Beds for Electric Department
The motion was made by Councilman Pahlmann and seconded by Councilman Citro
to accept the bid from Midwest Cives of Morley, MO for $20,781.00. Motion
passed unanimously. (Statewide contract)
|
Quantity |
Midwest Cives |
|
1 Bed for F700 |
$8,834.00 |
|
1 Bed for F800 |
$11,947.00 |
|
Total |
$20,781.00 |
E. Bid—Certificates of Deposits
The motion was made by Councilman Pahlmann and seconded by Councilman Citro to accept the bid from West Plains Bank. Motion passed unanimously.
Director of Finance, Dixie Williams stated that MML does not recommend a 12 month CD in case the market changes.
|
Institution Name |
3 Month—6 Month—9 Month |
|
West Plains Bank |
1.00%--2.05%--N/A |
|
Community First |
0.60%--0.95%--1.10% |
|
Great Southern |
0.86%--0.97%--1.12% |
F. Liquor License—Little Hut
The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum to accept the liquor license request for the Little Hut, pending on state approval. Motion passed unanimously.
G.
Service Agreement for Police and City Hall
Complex Generator and Liebert NX UPS
The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum
to accept the Service Agreement with Electronic Support Systems for the City
Hall Complex Generator. Motion passed unanimously.
H. Recovery
Act JAG—Approval and Signatures
The motion was made by Councilman Pahlmann and seconded by Councilman
Citro to approve the grant application for the Police Department. The Council
signed the authorization as well. Motion passed unanimously.
I.
Planning and Zoning Recommendations
The Council moved ahead since Planning and Zoning Recommendations had
already been discussed.
A.
Meeting
with IAFF
· The meeting was to discuss problems, there was no negotiating done at this time.
· The main issues were the morale, health, and safety of the firefighters.
· There were seven items discussed, five of those have already been addressed.
· There was an issue with potential leaks on one of the fire trucks. It was tested a few times to see if leakage occurred and there was never any problem. Mr. Fugate inspected and found two small cracks in the paint.
B. Capital Projects Update
·
For the Civic Center the plan is to add storage
space on the northeast side.
·
The plan is to improve the entrance on the East
side and evaluate the inside of that entrance to make sure there is adequate
room.
·
The HVAC controls are completely outdated and
will need to be updated. Also, the HVAC
and mechanical items are in need of replacement.
C. Power Supply Negotiations and Options
· Mr. Fugate is still working with Westar.
·
Howell Oregon Electric
Co-op raised their availability charge by 29%, effective July, 2009.
· There was other miscellaneous discussion.
D. Renewable Energy
· Information provided in packet.
· Neil Adams has proposed ideas for municipal solid waste and woodwaste to energy and converting generators to combined cycle.
E. Natural Gas Supply and Converting Generators
· Charles Cantrell is reviewing draft contracts with Southern Missouri Natural Gas.
· We will have to procure our gas supply.
F. Removal of Old Employee Lounge
· There have been changes made to the old engineering offices to create a place for the new lounge.
· Employee parking will be where the old lounge is.
· The Council agreed it was ok to demolish the old lounge due to its deteriorated condition.
· The old shop is in bad shape as well. The value of repairing the shop is 50% more than replacing it. We are hoping FEMA will fund part of a replacement facility.
VIII. MISCELLANEOUS
A. Scott Cressman and Tonya Rackley were reappointed to the Park Board, terms expiring June 2012.
B. Jay Padgett and Warren Fletcher were reappointed to the Tax Increment Financing #1 (TIF) board for a term of four years to expire June 2013.
C. Jay Padgett and Warren Fletcher were reappointed to the Tax Increment Financing #2 (TIF) board for a term of four years to expire June 2013.
D. Sue Roberts, Jack Pahlmann, and Bob Legler were reappointed to the Galloway Park Advisory Council for terms of three years to expire May 2012.
The motion was made by Councilman Goss and seconded by Councilman Burtrum to reappoint all board members. Motion passed unanimously.
IV. Adjourn to Closed
Session RSMo 610.021 (3) (2) Personnel, Real Estate
The motion was made by
Councilman Pahlmann and seconded by Councilman Citro to adjourn. Motion passed
unanimously.
Aye Nay Not
Voting Not Present
Councilman Citro x
Councilman Pahlmann x
Mayor Evans x
Councilman Burtrum
x
Councilman Goss x
Motion
passed.
X. Adjourn to Open Session
The motion was made by Councilman Citro and seconded by Councilman Pahlmann to adjourn to Open Session. Motion passed unanimously.
Aye Nay Not
Voting Not Present
Councilman Citro x
Councilman Pahlmann x
Mayor Evans x
Councilman Burtrum
x
Councilman Goss x
Motion
passed.
XI. Adjourn
The motion was made by Councilman Citro and seconded by Councilman Pahlmann to adjourn. Motion passed unanimously.
CITY
OF WEST PLAINS, MISSOURI
BY:
________________________________
MAYOR JOE PAUL (J. P.) EVANS
ATTEST:
________________________________
CITY
CLERK MALLORY PREWETT