MINUTES

WEST PLAINS CITY COUNCIL

 REGULAR MEETING

July 20, 2009

 

The West Plains City Council met for a regular meeting at 7:00 p.m. on Monday, July 20, 2009 at West Plains City Hall Council Chambers, 1910 Holiday Lane with the following members present: Mayor Joe Paul Evans, Councilman Jack Pahlmann, Councilman Lou Citro, Councilman Jim Goss, and Councilman Bob Burtrum. City Administrator/Engineer Royce Fugate, P.E., City Clerk Mallory Prewett, Finance Director Dixie Williams, and City Attorney Charles Cantrell were also present.

 

I.          PRELIMINARIES:

 

Mayor Evans established a quorum and called the meeting to order. City Attorney Charles Cantrell said the invocation and Councilman Citro led the Pledge of Allegiance.  

           

II.        APPROVAL OF MINUTES:

 

The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum to approve the minutes for the June 25, 2009 Regular Meeting.

 

III.       CONSIDERATION OF PAYROLL AND BILLS:

 

The motion was made by Councilman Burtrum and seconded by Councilman Goss to approve payment for the payrolls of June 19, 2009, June 17, 2009, and Bills for June 2009. Motion passed unanimously.

 

IV.       RECOGNITION OF GUESTS

           

A.    Norman Washington, Tree City USA

a.       Mr. Washington and Julie Shutt presented the Council with information on Tree City USA. Tree City USA is no cost to the city and there would have to be Ordinances passed to follow through with the program. Sample Tree Ordinances could come from Tree City. The application is due in by December 31, 2009.

           

V.        READING OF BILLS:

                                       

A.    Bill 4118 to become Ordinance 4118. First and Second Reading. An Ordinance authorizing an amendment to a lease agreement adopted by Resolution 534 by and between the city of West Plains, Missouri and the State of Missouri, Missouri State Highway Patrol for an airport hangar at the West Plains Municipal Airport. The motion was made by Councilman Citro and seconded by Councilman Goss to approve Bill 4118, which becomes Ordinance 4118. Motion passed unanimously. 

 

 

            Aye     Nay     Not Voting      Not Present

                        Councilman Citro                    x                                                                     

                        Councilman Pahlmann            x                                                 

                        Mayor Evans                           x                                                                     

                        Councilman Burtrum              x         

                        Councilman Goss                    x

                        Motion passed.

 

B.     Bill 4119 to become Ordinance 4119. First and Second Reading. An Ordinance accepting a certain un-named right-of-way from Alan Ramseur within the City Limits of West Plains. The motion was made by Councilman Burtrum and seconded by Councilman Citro to accept Bill 4119, which becomes Ordinance 4119. Motion passed unanimously.

 

Aye     Nay     Not Voting      Not Present

                        Councilman Citro                    x                                                        

                        Councilman Pahlmann            x                                                 

                        Mayor Evans                           x                                                                     

                        Councilman Burtrum              x         

                        Councilman Goss                    x

                        Motion passed.

           

C.    Bill 894 to become Resolution 894. A Resolution of the City of West Plains, Missouri authorizing the Mayor and Director of Finance to execute a new ACH Origination Agreement with West Plains Bank and Trust. The motion was made by Councilman Pahlmann and seconded by Councilman Burtrum to accept Bill 894, which becomes Resolution 894. Motion passed unanimously.

 

D.    Bill 895 to become Resolution 895. A Resolution authorizing the exchange of real estate between the City of West Plains, Missouri and Prewett Rentals, INC, a Missouri Corporation, and Prewett Properties, LLC, a Missouri Limited Liability Company. The motion was made by Councilman Citro and seconded by Councilman Pahlmann to accept Bill 895, which becomes Resolution 895. Motion passed unanimously.

 

E.     Bill 896 to become Resolution 896. A Resolution of the City of West Plains, Missouri authorizing the Mayor and City Clerk to execute a contract with South Central Ozark Council of Governments (SCOCOG) to provide consulting services for a bus shed to the City of West Plains. The motion was made by Councilman Goss and seconded by Councilman Burtrum to accept Bill 896, which becomes Resolution 896. Motion passed unanimously.

 

F.     Bill 897 to become Resolution 897. A Resolution authorizing the security agreement between Henson Enterprises, INC and the City of West Plains, Missouri.

 

This is a follow-up from last month’s Resolution. The motion was made by Councilman Goss and seconded by Councilman Burtrum to accept Bill 896, which becomes Resolution 896. Motion passed unanimously.

 

 

VI. COUNCIL ACTION

 

A.    Bid—Primary Wire for Inventory

The motion was made by Councilman Goss and seconded by Councilman Citro to accept the bid from Arkansas Electric for $4,734.00. Motion passed unanimously. 

 

 

Ark. Electric of Little Rock

Appx. 54,000’ #4 primary (3,600#)

$1.315#

Total

$4,734.00

           

B.     Bid—Utility Poles for Electric Department

The motion was made by Councilman Pahlmann and seconded by Councilman Citro to accept the bid from Thomasson of Philadelphia, Mississippi for $9,078.50. Motion passed unanimously.

 

 

Quantity

Thomasson

10-Class 2 45’

$345.95

30-Class 4 35’

$187.30

Total

$9,078.50

 

C.     Bid—Taxi-Way for Municipal Airport

Cary Stewart, of Cary Stewart LLC spoke on behalf of the bids submitted. He stated that some of the figures were wrong and his bid should be the lowest if the figures were right. Mr. Fugate asked the engineers and they stated that they stood by their figures and that the bidders bid on the unit bid prices, therefore it should not matter what the mistake was.

 

Councilman Goss stated that AMC appears to be lower than Cary Stewart on the base bid. Mayor Evans stated that MODOT would only fund if the lowest bid was accepted.

 

Mr. Stewart stated that the consultants plans were poor, but he understands that the City has an obligation with MODOT and must take the lowest bid. He did thank the citizens and the Chamber of Commerce for backing him up and his employees to try to keep the money in town.

 

Mayor Evans stated that in the past the Council has made exceptions to taking the local bidder when it’s not always the lowest bid and since then the City has lost bidders because of that.

 

The first motion was made by Councilman Citro and seconded by Councilman Goss to accept the lowest bid from Emery Sapp of Springfield, MO for $1,274,729.62. Roll call vote was taken.

 

Aye     Nay     Not Voting      Not Present

                        Councilman Citro                    x                                                        

                        Councilman Pahlmann                        x                                      

                        Mayor Evans                                       x                                                         

                        Councilman Burtrum                           x

                        Councilman Goss                    x

           

                        Motion did not pass.

 

     More discussion was held on what MODOT would really accept. It was later decided that MODOT would only accept the low bid. Councilman Pahlmann made the motion to accept the lowest bid from Emery Sapp of Springfield, MO for $1,274,729.62. Mayor Evans seconded the motion.

 

Aye     Nay     Not Voting      Not Present

                        Councilman Citro                    x                                                        

                        Councilman Pahlmann            x                                                  

                        Mayor Evans                           x                                                                     

                        Councilman Burtrum                          x         

                        Councilman Goss                    x

                        Motion passed.

 

VII.    ADMINISTRATOR’S REPORT

 

A.     Project Update

·         Third Street and Washington Avenue are nearing completion.

·         Crews are working on the area behind City Hall and working towards a new shop. The insurance will send an engineer down to see it.

·         The Civic Center HVAC and Mechanical work bids are due July 23rd.

·         August Meeting will be August 24, 2009.

 

VIII. MISCELLANEOUS

 

A.    Appoint Jeff Littrell to the Library Board for a one year term ending July 2010. (Replacing Sonja Stauffer).

 

The motion was made by Councilman Pahlmann and seconded by Councilman Citro to appoint Jeff Littrell to the Library Board. Motion passed unanimously.

 

IX. Adjourn

 

            The motion was made by Councilman Pahlmann and seconded by Councilman Citro to adjourn. Motion passed unanimously.

 

 

                                                                        CITY OF WEST PLAINS, MISSOURI

 

 

                                                                        BY: ________________________________

                                                                                MAYOR JOE PAUL (J. P.)  EVANS

ATTEST:

 

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CITY CLERK MALLORY PREWETT